TERMS AND CONDITIONS FOR ENTERING THE PORT ADELAIDE ART EXHIBITION

20^th to 27^th October 2018

Rules of Admission

1. ·          Entries for consideration to accept for hanging or display will be accepted from Thursday 1^st August until Sunday 30^th September 2018
2. ·          Only entries made through the designated online entry system will be accepted – entries can be on a provided paper form which can be obtained on application to the Director, Terry George 041 101 8787 or terry@lorter.com.au; these will be entered into the online entry system, and the same Terms and Conditions apply.
3. ·          By submitting your works through our online process, you enter into an agreement with The Rotary Club of Port Adelaide Inc. hereafter referred to as “the Organisers” and you agree to comply with these Terms and Conditions.
4. ·          All artworks must be the original work of the artist.  All two dimensional works of art may be entered; these may include:

paintings of any type on any medium that can be hung

tapestry and other textile based works 

linocuts, screen prints, lithographs, intaglio, and other printmaking techniques that are part of a limited edition series and as such are numbered as 1 of the series, 2 of the series and so-on: (e.g. 1/10; 2/10).

1. ·          A non-refundable submission fee of $15 will apply to each entry, irrespective of the painting’s size. Note that the Club is not registered for GST.
2. ·          A maximum of 4 works may be entered.  If more than 4 are entered , and time permits, the artist may be contacted to decide which 4 works are to be entered
3. ·          Artworks are to be no larger than 1 Square metre, including the frame and may have no length longer than 1.4 metres.  There will be a measuring facility at the venue  during the period of receiving artworks.
4. ·          Artists whose works are accepted for hanging or display will be notified no later than Sunday 7^th October 2018.
5. ·          If an artwork that has been submitted on line has been sold by the Artist prior to acceptance a substitute painting may be submitted in its place. No penalty or additional fee will apply.
6. ·          Upon acceptance, there will be no additional fee.
7. ·          The Categories available will be Maritime and Open. The Category into which a work is entered will be at the artist’s discretion
8. ·          Accepted artworks must be suitable for hanging, correctly marked and labelled on the back with labels that will be supplied, and be ready for hanging with strong wire (flush not protruding) and D-rings, or other professionally approved methods. If the above conditions are not met, paintings might not be exhibited.
9. ·          As this is a community event works deemed to be offensive by the Art Show Director will not be hung.
10. ·          After Acceptance, substitution of Artwork by other artwork is not permitted.
11. ·          Entries must be entirely created without the assistance of any electronic device.

 

Delivery and Collection

·          All accepted artwork must be delivered to the Harts Mill Flour Shed, Mundy Street Port Adelaide on the day/s designated in the schedule in the Art Show website: www.rotaryartshow.org.au

·          Unsold paintings must be collected from the Harts Mill Flour Shed, Mundy Street Port Adelaide on the day/s designated in the schedule in the Art Show website: www.rotaryartshow.org.au. No responsibility can be taken for uncollected paintings, which will be forfeited one month after the date of the Exhibition.

·          The organisers will not meet delivery charges on return of any paintings.

·          The Organisers will exercise all reasonable care in handling the artwork accepted, but will not be responsible for the loss of, or any damage to any works while in the custody of the Organisers. Insurance against damage, fire and theft on individual works whilst in the Organiser's custody or in transit is the Artists responsibility.

 

Displaying Paintings

·          The Organisers will display all accepted entries at the Harts Mill Flour Shed, Mundy Street Port Adelaide.

·          The Opening days and times will be as designated in the schedule in the Art Show website: www.rotaryartshow.org.au The Organisers reserve the right to withdraw any work at any time from the Exhibition.

 

Judging

·          All accepted artwork will be considered for judging for prizes and awards. Each artwork is only eligible to win in one award category.

·          All awards are non-acquisitive unless otherwise stated. 

·          The Organiser’s and Judges' decisions are final, and no correspondence will be entered into. 

 

Attending the Show

·          An entry fee, as advertised will be charged to enter the Exhibition during Public viewing times, except children 12 and under who will have free entry.

·          An entry fee, as advertised, will be charged for entry on opening night.

·          Each exhibiting artist will receive one entry pass, for opening night or for use during the public viewing days. 

 

 

 

Painting Sales

·          The Artist appoints the Organisers as his or her agents for all purposes associated with the exhibition and agrees to allow the Organisers to offer all paintings for sale to the public at the price stated by the Artist on the entry form.

·          Artists must complete the GST declaration as part of the online entry process. Any applicable GST on the sale of a painting is the Artist's responsibility. All marked prices are to be inclusive of any GST where applicable. Prizes won by Professional Artists who are registered for GST will include the applicable GST amount.

·          The Organisers will deduct 25% commission from all painting sales. The Artist will be notified by SMS of a Sale, provided a mobile phone number has been provided.   If Artists provide their Bank details as part of their Entry, payment will be paid as soon as the Buyer’s payment has cleared (usually the day following the Sale).  If Bank Details are not provided payment is expected to be made within 14 days of the closure of the Exhibition.

 

Photography

The Organisers shall have the right to photograph paintings and publish those photographs for publicity purposes.

 

Prices of Artworks:

Each Artwork must be available for sale and the following conditions apply:

·         Entrants must determine the price and include that price on the Entry Form, which will then be the catalogue price. 

·         The catalogue price is an authority to the Organisers to display and sell the Artwork at that price.

·         No alteration to the catalogue price will be allowed. 

Insurance of Artworks

·          Entrants are responsible for the insurance of Artworks against Loss or Damage for the entire duration of the Artworks being in the care of the Organisers.

 

Organiser’s Reservations of Rights:

·          The Organisers reserve the right to reject any Artwork

·          The Organisers reserve the right to not award a prize in a particular section if, in the opinion of the Judges and the Organisers, no Artwork is of sufficient merit

 

During the Art Show

·          Commencing from the delivery of Artworks to the Art Show and until the conclusion of the Art Show Artworks will remain on Display, whether sold or not.

·          No sale will be made by the Entrant except with the approval of an authorised officer of the Art Show.

·          Entrants sighting red stickers on the Artwork identification card may check at the sales desk to confirm that the Artwork is sold. No responsibility can be accepted in respect of errors in affixing coloured markers.

 

Dispute Resolution

·          In the event of a dispute arising regarding the interpretation of the Rules and Conditions, the matter will be referred to the Board of the Rotary Club of Port Adelaide and the decision of that Board will be final and binding on all parties.